Buildings drawn from IMTS's own hall geofences (true north up). Booth numbers encode location: first digit = building (1 East · 2 North · 3 South · 4 West), second digit = level. Tap a hall card to open it on the map.
Meetings, cards & notes
Recordings, visiting-card photos and paper-note photos are saved only on this phone — nothing is uploaded while you walk. Back at the hotel on Wi-Fi, tap Process all pending: audio and photos go from this phone straight to Google Gemini (using the ExpoWalk free allowance or your own key — see Settings), and the minutes, contact details and note transcriptions come back here, grouped by exhibitor. Keep this screen open while it works. Once processed, Export everything gives every exhibitor with any activity — stars, visits, contacts, notes and minutes — as one spreadsheet, and Export dashboard gives the same as a single HTML page you can open in any browser or send to a colleague. Both build entirely on this phone from what's already here; nothing is uploaded to make them.
Gemini API key (yours — stays in this browser)
Get a key at aistudio.google.com/apikey → Create API key. No card needed — Google's free tier has its own daily rate/quota limits, usually enough for a show week of normal use.
ModelAbout my company (helps the minutes judge relevance)Email minutes to (optional, pre-fills the share/email)
Record conversation
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How to use this planner
1 · Before the show (laptop)
Type your name top-right. In Explore, search words that matter to you (e.g. workholding, vacuum chuck, deburring) or use the flags, hall and sector filters. Tap the stars on each row: ★5 must visit · ★3 can see · ★1 only if time; skip greys it out so you don't reconsider it. Tap a row for details, a note ("ask about…"), a show day and a person.
2 · Plan the days
In Plan, set a day for each starred exhibitor (or bulk-assign, e.g. all ★5 in West L3 → Tuesday). Each day card shows stops and estimated hours; it warns when a day is over 8 h. Add team names and assign booths to people.
3 · At the show (phone)
Open the same link on your phone. Map: pick the hall; starred booths are coloured with the exhibitor name on them; tap a booth for details. Press 📍 and type the booth you are standing at (or ◎ for GPS), then Route from here for a nearest-first path along the aisles. Walk lists today's stops per hall — tick each booth as you leave it; the tick shows on the map and to your colleagues. Record who you met and the follow-up in the booth's details; Export CSV in Explore gets everything into Excel.
Sharing
If the top-right dot says synced, everyone opening this link sees the same marks live. If it says local only, marks stay on this device — use Copy plan code / Paste plan code in Plan to hand a plan to a colleague (WhatsApp works). Star ratings, notes, days and visits all travel with the code.
Recording a booth conversation
Open the exhibitor → Record conversation → tick consent → ●. The audio is saved on this phone only (works with no signal). Later, on Wi-Fi, go to Meetings → Settings → paste your own free Gemini API key → Transcribe. You get a transcript and minutes (people met, products, prices & lead times, who promised what, follow-ups, open questions) which you can share, email or download. Nothing is ever sent to ExpoWalk's servers.
Visiting cards & paper notes
On the exhibitor page, 📇 Scan card photographs a visiting card and 📝 Photo note photographs anything you wrote on paper. Photos stay on the phone. Later, Meetings → Process all pending reads the cards into contacts (name, title, company, phones, emails — save straight to your phone's contacts or export all as CSV) and transcribes the handwritten notes, so recording, minutes, cards and notes sit together under each exhibitor.
Everything in one table
Meetings → Export everything lists every exhibitor you've starred, visited, recorded, scanned or noted — one row each, with contact details, minutes summaries, follow-ups and paper notes — as a single CSV for Excel or Sheets. Export dashboard gives the same table as one stand-alone HTML page you can open in a browser, print, or send on. Both are built on your phone from what's already there; nothing is uploaded to produce them.
Paper backup
Plan → 🖨 Print pack builds A4 sheets: an overview per hall, then map sheets with your starred booths coloured and numbered, a legend with a tick box per stop, and a checklist of every stop. Print it (or save as PDF) before you fly — if the battery or the network dies, you still won't miss a booth.
On your phone only: recordings, card and note photos, transcripts, minutes, your stars, notes and visits. They live in this browser's storage; delete them any time from Meetings. At Google, only when you press Process: the audio or photo goes from your phone straight to Google's Gemini API (paid tier — Google states it does not use paid-API data to train its models) and the result comes straight back. This happens with your own key, or with ExpoWalk's short-lived permission token; either way ExpoWalk's server never receives your audio, photos, transcripts or minutes. On ExpoWalk's server, if you sign in: your name, email, company, designation, phone, and a count of how many recordings and scans you have processed — nothing else. Emailing minutes to yourself is opt-in and relayed, not stored. No analytics or tracking scripts. The code is public on GitHub — anyone can check these claims, and you can watch the network panel in your browser while processing.
Tips
Booth numbers encode the building: 1xxxxx East, 2xxxxx North, 3xxxxx South, 4xxxxx West; the second digit is the level. Indoor GPS is often 20–50 m off — trust the booth you typed over the blue dot. The page works offline once loaded; your marks are kept on the device and re-sync when you're back online.